Responsible for processing data acc. to art. 13 par. (1) lit. a) GDPR – the controller
Company name acc. §17 para. 1 HGB incl. contact details of the responsible person
Authorized managing directors
Dipl.-Ing. Christine Rauch
Dipl.-Ing. (FH) Daniel Heinrich
iSyst Intelligente Systeme GmbH
Contact details of the data protection officer acc. to art. 13 par. (1) lit. b) GDPR
Helbig Datenschutz GmbH
91233 Neunkirchen a.S.
Phone: +49 9123 70275 – 15
Purposes and legal basis for the processing of personal data according to art. 13 par. (1) lit. c) GDPR
The personal data is processed for the purpose of fulfilling contracts or carrying out pre-contractual measures. This includes the customer master data with contact persons as well as the contact history, offers, orders, invoices, project data and other legal obligations of the responsible person.
The legal bases result from Art. 6 GDPR. Other important legal bases result from the German Commercial Code, tax legislation, the LLC Act and other legal requirements relevant to iSyst GmbH. This also includes contractual regulations. The processing of newsletters is based on the consent of the data subjects.
Information about the processing of data for the legitimate interests pursued by the controller or by a third party acc. to art. 13 par. (1) lit. d) GDPR
As far as necessary, we process your data beyond the actual performance of the contract to protect the legitimate interests of us or third parties.
- Sales management and sales controlling
- Assertion of legal claims and defense in legal disputes
- Ensuring IT security and IT operations
- Measures for building and facility security (e. g. access controls) and for safeguarding of house rights
- Measures for business management and further development
Categories of recipients of personal data (data transfer) acc. to art. 13 par. (1) lit. e) GDPR
Within Germany, the European Union and the European Economic Area
Auditors, bailiffs and other creditors as well as other government agencies for the fulfilment of legal obligations and for requested certificates, logistics companies, customers as well as suppliers and other agencies and business partners.
Third country incl. adequacy decision acc. to art. 13 par. (1) lit. f GDPR
In the context of international business relations, the transfer is made acc. to art. 6 par. 1 lit b for the fulfilment of contracts or for the implementation of pre-contractual measures. There is no adequacy decision required for this.
Storage period acc. to art. 13 par. (2) lit a) GDPR
The particular purpose to store data results from legal obligations as well as relevant industry-sector-specific regulations. Personal data will be deleted after the attainment of the particular purpose.
Rights of the data subject acc. to art. 13 par. (2) lit b) GDPR
At any time you can make use of your individual rights by contacting the above listed contacts. If your personal data is processed, you are considered to be an affected data subject according to the regulations of the GDPR equipped with the following rights:
Reference to individual rights of the affected data subject
The data subject has the right to obtain confirmation from the controller as to whether or not personal data concerning him or her are being processed. And, if this is the case, the data subject has the right to obtain information and access to the personal data and all matters listed in art. 15 GDPR. The data subject shall have the right to obtain from the controller without delay the rectification of inaccurate personal data concerning him or her and to have incomplete personal data completed (art. 16 GDPR). The data subject has the right to request from the controller to delete personal data without undue delay, in case one or all reasons listed in art. 17 GDPR are applicable, for example if data is no longer needed to fulfill the related purpose (right of erasure). The data subject has the right to request the controller to restrict processing if one of the conditions listed in art. 18 GDPR applies, e. g. if the data subject has objected to the processing, for the duration of the controller's review. The data subject shall have the right to object, on grounds relating to his or her particular situation at any time to processing of personal data concerning him or her. The controller then shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims (art. 21 GDPR).
Rights of the data subject acc. to art. 13 par. (2) lit. c) GDPR
In case the data subject gave us permission to process his or her personal data for particular purposes (for example the processing of personal pictures), this type of processing is legitimate according to the given permission. A once given permission can be revoked at any time. This also applies to the revocation of declarations of consent given to us prior to the application of the GDPR, i.e. prior to 25 May 2018. Please note that the revocation only applies to the future. Processing that has been done before the revocation is not affected.
Right to lodge a complaint with a supervisory authority acc. to art. 13 par. (2) lit. d) GDPR
Without prejudice to any other administrative or judicial remedy, every data subject has the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data relating to him or her infringes the regulations of the GDPR (art. 77 GDPR). The data subject may exercise this right before a supervisory authority in the Member State of his or her residence, place of work or the place of the alleged infringement.
The supervisory authority for Bavaria is the following:
Bayerisches Landesamt für Datenschutzaufsicht
Promenade 27 (Schloss)
Phone: +49 981/531300
Fax: +49 981/53981300
Provision of personal data acc. to. art. 13 par. (2) lit. e) GDPR
In connection to our business relationship the data subject only has to provide personal data that is needed for the establishment, the execution and termination of the employment or personal data that we require for the fulfilment of statutory requirements. Without this data we will in general not be able to commence the employment.
Modification of the privacy statement
Amendments to the purpose
We reserve the right to change this privacy statement following the regulations of the GDPR. The current issue of the privacy statement can be found on our website: (https://www.isyst.de/datenschutz/). In addition to that it can be requested under the above mentioned contact details at any time. If we intend to process your data for purposes other than those for which it was collected, we will notify you in advance in accordance with the law.
The following information provide a simple overview of what happens with your personal data when you visit our website. Personal data are all data with which you can be identified personally. For detailed information on the subject of data protection, please refer to our data protection declaration listed below this text.
Data collection on our website
Who is responsible for the data collection of this website?
Data processing on this website is carried out by the website operator. You can find his contact details in the imprint of this website.
How do we collect your data?
Your data is automatically collected by our IT systems when you visit the website. This is mainly technical data (e. g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter our website.
What we use your data for?
A part of the data is collected to ensure error-free provision of the website. Other data may be used to analyse your user behaviour.
What rights do you have regarding your data?
At any time you have the right to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. Moreover, you also have the right to request the restriction of the processing of your personal data in certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
For questions to this or the subject of data protection you can contact us at any time at the address mentioned in the imprint.
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration.
We would like to point out that data transmission on the Internet (e.g. communication by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
Information on the resposible body
The responsible body for data processing on this website is:
iSyst Intelligente Systeme GmbH
Phone: +49 911/37665 – 0
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e. g. names, e-mail addresses, etc.).
Data Protection Officer required by law
We have appointed a data protection officer for our company.
Helbig Datenschutz GmbH
91233 Neunkirchen a. S.
Phone: +49 (0) 9123 70275-0
Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. For this purpose, an informal communication by e-mail to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to the collection of data in specific cases and to direct advertising (Art. 21 GDPR)
If the data processing is carried out on the basis of art. 6 (1) lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this data protection declaration. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the purpose of asserting, exercising, or defending legal claims (objection under art. 21(1) GDPR).
If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to art. 21 (2) GDPR).
Right of appeal to the competent supervisory authority
In the event of breaches of the GDPR data subjects shall have a right of appeal to a supervisory authority, in particular in the member state of their habitual residence, their place of work or the place of the alleged breach. The right of appeal is without prejudice to other administrative or judicial remedies.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct data transfer to another controller, this will only be done as far as it is technically feasible.
Information, deletion and correction
Within the framework of the applicable legal provisions, you have the right to free information about your stored personal data, its origin and recipient and the purpose of the data processing at any time and, if applicable, a right to correction or deletion of this data. For questions to this or the subject of personal data you can contact us at any time at the address mentioned in the imprint.
Right to restrict processing
You have the right to request the restriction of the processing of your personal data. To do this, you can contact us at any time at the address given in the imprint. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data was/is unlawful, you may request the restriction of data processing instead of erasure
- If we no longer need your personal data, but you need it to exercise, defend or enforce legal claims, you have the right to request restriction of the processing of your personal data instead of deletion..
- If you have lodged an objection pursuant to art. 21 (1) GDPR, a balancing of your interests and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to demand the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, those data may - apart from being stored - only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.
Objection to advertising e-mails
The use of contact data published within the scope of the imprint obligation to send advertising and information material that has not been expressly requested is hereby prohibited. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example through spam e-mails.
The provider of the pages automatically collects and stores information that your browser automatically transmits to us in so-called server log files. These data are:
- Visited website
- Date and time of the server request
- Amount of transmitted data in bytes
- Browser type and version
- Operating system used
- Referrer URL (Initial page of the request)
- IP adress (is anonymised after seven days)
The data collected is only used for statistical evaluations and to improve the website. This data is not merged with other data sources.
The collection of this data is based on art. 6 par. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website - for this purpose, the server log files must be collected.
Request by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.
The processing of this data is based on art. 6 (1) lit. b GDPR if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (art. 6 (1) (f) GDPR) or on your consent (art. 6 (1) (a) GDPR) if this has been requested.
The data you send to us via contact requests remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e. g. after we have completed processing your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.
Handling of applicant data
We offer you the opportunity to apply to us (e. g. by e-mail or by post). In the following, we inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with applicable data protection law and all other legal provisions and that your data will be treated as strictly confidential.
Scope and purpose of data collection
If you send us an application, we process your associated personal data (e. g. contact and communication data, application documents, notes in the context of job interviews, etc.), insofar as this is necessary for the decision on the establishment of an employment relationship. The legal basis for this is § 26 GDPR -new under German law (initiation of an employment relationship), art. 6 par. 1 lit. b GDPR (general contract initiation) and - if you have given your consent - art. 6 par. 1 lit. a GDPR. The consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.
If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of § 26 GDPR -new and art. 6 par. 1 lit. b GDPR for the purpose of implementing the employment relationship.
Retention period of the data
If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (art. 6 par. 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the 6-month period has expired (e. g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for continued storage no longer applies.
Longer storage may also take place if you have given your consent (art. 6 par. 1 lit. a GDPR) or if legal storage obligations prevent deletion.
Admission to the applicant pool
If we do not make you a job offer, it may be possible to include you in our applicant pool. In the event of inclusion, all documents and details from the application will be transferred to the applicant pool so that you can be contacted in the event of suitable vacancies.
The Inclusion in the applicant pool is based exclusively on your express consent (art. 6 par. 1 lit. a GDPR). Giving your consent is voluntary and is not related to the current application process. The data subject may revoke his or her consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal reasons for retention.
The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.